Мэдээ

PIU SENIOR PROCUREMENT SPECIALIST

The Aimags and Soums Green Regional Development Investment Program is seeking a Senior Procurement Specialist for the Ulaanbaatar - Central PIU.

The Objective of the Assignment

The objective of a Senior Procurement Specialist is to ensure project procurement compliance with relevant guidelines and approved plans, coordinate with specialists and advisors, update plans as needed, assist procurement and recruitment, liaise with ADB, monitor progress, evaluate performance, and support Project Completion Report preparation.

Contract: Full-time for 1 year with possible extension based on performance.

Location: Ulaanbaatar

Detailed Tasks and/or Expected Output

Under the direction of the PIU coordinator, the Senior Procurement Specialist will

(i) ensure that procurement under the project is carried out in accordance with ADB guidelines and the procurement plan and its updates approved by ADB and the government;

(ii) plan and manage procurement activities including the establishment of bid evaluation committees, preparation of bid documents and cost estimates, invitation for bids, bidders’ inquiries, bid evaluation, preparation of bid evaluation minutes and reports, preparation of contract negotiations with selected bidders, and submissions for ADB’s review in accordance with the project procurement plan and ADB’s guidelines and procedures;

(iii) collaborate with other specialists and consultants;

(iv) update the procurement plan and have it approved by the executing and implementing agency if necessary;

(v) prepare procurement documents such as bidding documents including technical specifications for goods, works and services to be procured through national competitive bidding and shopping, bid evaluation minutes and reports, contracts, and other submission documents for ADB’s review;

(vi) provide all necessary procurement support to executing and implementing agencies, as well as evaluation and selection committees;

(vii) cooperate with executing and implementing agencies, and ADB in the preparation of documents such as advertisements, shortlists, bidding documents, evaluations, draft contracts, and notices of selection;

(viii) properly prepare and review all procurement documents that need to be reviewed and approved by ADB, and ensure that the latest guidelines, templates, and forms are used;

(ix) together with the other PIU staff and in coordination with the executing and implementing agencies and other relevant stakeholders, arrange inspections of goods, works, and services being procured, as well as inspections of their delivery, storage, and distribution to the final destination to ensure timely availability and proper reception, installation, testing, and user training; ensure that the quality of the procured goods are verified against the specifications before signing acceptance documents for the goods;

(x) together with the financial management specialist/accountant, ensure that all the procured goods are properly labeled and entered into the project financial management/accounting system;

(xi) monitor the procurement and consultant selection process for compliance with the procurement schedule, notify executing and implementing agencies in the event of any delays, and propose, if necessary, remedial action; and

(xii) collect and maintain complete records of procurement and consultant recruitment activities under the project for audits and references by ADB and the government; and make timely entry of information on all the contracts under the project into MOF’s management information systems.

(xiii) Any other tasks as needed.

Minimum Qualification Requirements

- A Bachelor's degree or higher in a relevant field such as finance, law, business management, accounting, engineering, logistics, or a related field.

- A minimum of 5 years of experience in donor-financed or state procurement (goods, works, and services).

- Holding an A3 National Certificate of Public Procurement.

- Having prior experience working with donor-financed and/or large-scale projects.

- Proven understanding and knowledge of the relevant procurement laws and regulations of the Government of Mongolia.

- Proficiency in Microsoft Office.

- Proficiency and excellency in both written and oral English.

- Having prior experience of contract administration and management would be an advantage.

Application Procedure

Deadline: All documents should be submitted both through the e-mail below and in person to the following contact address before 5:00 PM on 22 January 2025.

(i) Curriculum vitae in English and Mongolian, with recent photo taken within the last 6 months,

(ii) Copies of diplomas and relevant certificates with English translation,

(iii) Copy of national citizenship ID,

(iv) Copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility),

(v) Reference or recommendation letters from current and/or previous employer,

(vi) Cover letter in English.

The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. Only short-listed candidates will be contacted.

Contact address:

Chingeltei District, J.Sambuu Street

MN tower, 10th floor # 1005

Ulaanbaatar 15141, Mongolia.

Tel: +976-77660116, +976-91917179

E-mail: procurement@asdip.mn